Document Controller & Technical Office Engineer

Aziza
Maharramli

Engineering Document Control  ·  5+ Years

Detail-oriented specialist managing complex engineering documentation across multi-stakeholder oil & gas, industrial, and construction environments.

Get in Touch View Experience
5+
Years Experience
3
Major Companies
120+
Documents Managed
Aziza Maharramli
Baku, Azerbaijan  |  Open to Relocation
Professional Summary

Precision-driven
document governance

Detail-oriented Document Controller with 5+ years of hands-on experience managing engineering and construction documentation across multiple concurrent projects.

Proven track record in document lifecycle management, formal correspondence control, transmittal processing, and contractual document tracking — including variation orders, site instructions, IPCs, and technical submittals.

☎ +994 50 399 84 23 ✉ Email Me
◈
Document Lifecycle
End-to-end management from receipt through revision, distribution, and archival with full audit-trail compliance.
◉
Multi-Stakeholder Coordination
Experienced coordinating documentation flows between contractors, subcontractors, engineers, and clients.
◇
FIDIC & Contract Compliance
Deep understanding of FIDIC-aligned document control requirements and contractual submission protocols.
◆
Process Optimization
Implemented Excel-based dashboards reducing report preparation time by ~30% and documentation backlog by ~40%.
Career History

Professional
Experience

Jun 2024 — Jan 2025
KOLIN Construction
Baku, Azerbaijan
Document Controller / Technical Office Engineer
Industrial & defence sector — rocket production facilities
  • Controlled incoming and outgoing documentation from 4+ subcontractors — IPCs, variation orders, daywork sheets, site instructions.
  • Maintained a Master Document Register (MDR) of 120+ contract documents with complete revision history and audit-trail traceability.
  • Reviewed and quality-checked all incoming submittals against approved contract documents, BOQs, and technical standards.
  • Produced weekly executive-level documentation status reports with outstanding action flags and deadline tracking.
  • Restructured filing and reporting system using MS Excel — reducing report preparation time by approximately 30%.
  • Coordinated document exchanges with the Engineer (Proyapi) and Employer (STP) per FIDIC requirements.
Aug 2023 — May 2024
Farchitects LLC
Baku, Azerbaijan
Document Controller / Technical Office Specialist
Architectural firm — residential, office & commercial fit-out projects
  • Controlled the full lifecycle of project documents across multiple concurrent design and construction projects.
  • Managed structured cost and document database improving retrieval efficiency by approximately 25%.
  • Reviewed design drawings and technical specifications for completeness and metadata accuracy.
  • Supported value engineering reviews coordinating controlled document flows between design, procurement, and technical teams.
  • Maintained document registers and correspondence logs with full version control and metadata compliance.
Dec 2021 — Jul 2023
Enter CJSC
Baku, Azerbaijan
Document Controller / Cost Control Engineer
Construction — residential complexes, schools, commercial buildings
  • Managed document control across multiple concurrent projects — contracts, variation orders, payment certificates, formal correspondence.
  • Tracked and processed 80+ variation requests within 18 months, reducing unresolved backlog by approximately 40%.
  • Coordinated all payment-related documentation flows between subcontractors, suppliers, and the client commercial team.
  • Maintained monthly document status reports linking programme data with document submission and approval timelines.
120+
Contract Documents
with Full Audit Trail
40%
Backlog Reduction
at Enter CJSC
30%
Faster Report
Preparation
4+
Subcontractors
Coordinated
Expertise

Core Skills &
Competencies

Document Control
Document Lifecycle Management MDR Governance Transmittal Management Revision & Version Control QA/QC Document Validation Audit-Trail Compliance
Contract & Commercial
Variation Order Tracking IPC & Submittal Processing FIDIC Document Procedures Formal Correspondence Control BOQ Management Site Instructions
Software & Platforms
MS Excel (Advanced) SharePoint Aconex Primavera P6 MS Project AutoCAD (Drawing Review) ERP Document Modules
Document Types
Variation OrdersIPCs Site InstructionsDaywork Sheets Technical SubmittalsNCRs MOMTRN RFIBOQs
Academic Background

Education &
Certifications

MSc, Hydrotechnical Construction Engineering
Azerbaijan Architecture & Construction University
Baku, Azerbaijan  ·  Graduated 2021
BEng, Civil Engineering
Azerbaijan Architecture & Construction University
Baku, Azerbaijan  ·  Graduated 2017
Columbia University
Construction Cost Estimating & Cost Control
AACE-aligned methodology  ·  New York, USA
HKUST
Mastering Statics — Structural Analysis
Hong Kong University of Science & Technology
Yildiz Technical University
CivilIstanbul'19 International Engineering Conference
Istanbul, Turkey
Languages
Azerbaijani
Native
English
C1
Russian
B1
Available for Opportunities

Let's
Connect

Open to document control, technical office, and engineering coordination roles globally — GCC, Europe, and CIS regions.

☎
Phone
+994 50 399 84 23
✉
Email
maharramliaziza@gmail.com
in
LinkedIn
azizakhanimaharramli
●
Location
Baku, Azerbaijan — Open to Relocation
Send a Message
✓ Message sent. Aziza will be in touch shortly.